Vector Marine Software

The workflow approach of the Vector Management Suite allows for efficient and auditable follow-up of crewing through procedures that bridge the geographic distance of all involved parties (head office, manning office, external manning agent, ships).

The following workflows are fully supported:

New Application Approval
Sign-on, Sign- off
Employment Assignment
Training Needs Training Schools Appraisals & Performance
Onboard Drills & Training

The workflows enable the controlled interaction of all parties involved in the crewing process. Predefined processes are followed independent of location through the use of zero-deployment web interfaces, where necessary.

Example of a possible "Employment Assignment" workflow that can be adapted to the specific needs of each company :

• Sign-off transaction: triggers the process
• Planner for Vacancy

• Shortlist for approval
• Approve and send information of expected seaman to the ship

Application Features:

• Detailed record keeping of on board personnel and passengers, personal and family data, photos,  documents, as well as ship  transactions

• Planning of vacancies through Gantt Chart interface

• Controlling of transactions through company defined rules

• Keeping track of the short listed seafarers "comparison criteria" status at the decision date, for auditing reasons

• Company defined performance appraisal system that includes Collective weighted information from interviews and initial checklists Seagoing performance with multiple rank dependant marking schemas

• Complete SMS & STCW coverage so as to enable efficient management of crew Certification and Training requirements, assisting the company to plan ahead and budget the career evolution of their seagoing personnel
  
  • Associates the ranks with the Certificates and Training and allows for a quick overview of all certificates or training courses that a specific crew member should have
  • Optional and mandatory certificates can be defined
  • Automatic procedures can produce weekly or monthly reports of what is needed to keep the seagoing force up to the company defined level
  • Costs of training courses are recorded, for budgeting purposes · Full integration with Payroll module

• Crew scheduling, accounting for the following :
  
  • Flag requirements in terms of numbers per rank, for each vessel type
  • Company requirements in terms of numbers per rank, for each vessel type
  • Crew availability
  • Certificates, training and other qualifications, which are required in order to man a certain   rank at a certain vessel type
  • Performance and appraisal criteria

• Recording required information regarding the passengers on board

• Monitoring of rest hours

• Monitoring of seaman training record book and evaluation of refreshing course required.

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