The workflow approach of the Vector Management Suite allows for efficient and auditable follow-up of crewing through procedures that bridge the geographic distance of all involved parties (head office, manning office, external manning agent, ships).
The following workflows are fully supported:
New Application Approval
Sign-on, Sign- off
Employment Assignment
Training Needs Training Schools Appraisals & Performance
Onboard Drills & Training
The workflows enable the controlled interaction of all parties involved in the crewing process. Predefined processes are followed independent of location through the use of zero-deployment web interfaces, where necessary.
Example of a possible "Employment Assignment" workflow that can be adapted to the specific needs of each company :
- Sign-off transaction: triggers the process
- Planner for Vacancy
- Check availability
- Check black list
- Check rank certificates
- Check appraisals average
- Check service in similar position
- Check rank training
- Shortlist for approval
- Approve and send information of expected seaman to the ship
Application Features:
- Detailed record keeping of on board personnel and passengers, personal and family data, photos, documents, as well as ship transactions
- Planning of vacancies through Gantt Chart interface
- Controlling of transactions through company defined rules
- Keeping track of the short listed seafarers "comparison criteria" status at the decision date, for auditing reasons
- Company defined performance appraisal system that includes Collective weighted information from interviews and initial checklists Seagoing performance with multiple rank dependant marking schemas
- Complete SMS & STCW coverage so as to enable efficient management of crew Certification and Training requirements, assisting the company to plan ahead and budget the career evolution of their seagoing personnel
- Associates the ranks with the Certificates and Training and allows for a quick overview of all certificates or training courses that a specific crew member should have
- Optional and mandatory certificates can be defined
- Automatic procedures can produce weekly or monthly reports of what is needed to keep the seagoing force up to the company defined level
- Costs of training courses are recorded, for budgeting purposes · Full integration with Payroll module
- Crew scheduling, accounting for the following :
- Flag requirements in terms of numbers per rank, for each vessel type
- Company requirements in terms of numbers per rank, for each vessel type
- Crew availability
- Certificates, training and other qualifications, which are required in order to man a certain rank at a certain vessel type
- Performance and appraisal criteria
- Recording required information regarding the passengers on board
- Monitoring of seaman training record book and evaluation of refreshing course required.
It covers all aspects of manning activities including staff selection, crew planning and career development, transactions, training, drills and payroll for all offices and vessels.
