Vector ISM Manager is specifically developed for the shipping industry to fulfil the SMS requirements of the ISM Code. It simplifies the storage, updating and tracking of all documentation required by the ISM Code. Morover it enables monitoring of event,  non conformities, incidents and accidents and provides full audit trail of the corrective actions and safety meetings minutes, while  it providing complete statistical analysis.

 

 

Vector ISM Manager provides:

• Integrates Office and Shipboard systems
• Supports the creation, update and approval of controlled documents and the automatic distribution to ships
• Fully implements your Safety Management System from ship reporting through to back office analysis. Includes the Vector Workflow Engine that allows efficient handling of non conformities, monitoring from initial logging, to corrective actions and verifications
• Records incident and accident occurrences together with cause analysis
• Includes additional modules for auditing, drills and checklists

Document Control:

Designed to handle controlled documentation creation, editing and approval. It allows version control of  ISM documentation to be created based on a company defined structure per vessel. Approval is based on a company defined workflow, which allows documents to be distributed through the Vector Task Manager to the responsible persons.

The system suppports the creation of electonic forms supporting the following form types:

• Simple e-pdf forms .- A type used where the contents of the form are computer typed, constitute evidents but have no value for other statistical  manipulation.
• Digital pen and paper forms .- A type used where the contents of the form are expected to be handwrtien. Inteligent word based recognition can be used to load data to specific database fields, while there are function to enable actions to be performed based on content or check box status.
• Parameter Forms .- A type used when the contents of a form custom parameters which are typed and have value in statistical analysis. These forms are associated with excel based templates.
• System Forms .- Full scale applications with full integration with the database.

The shipboard subsystem includes an automated synchronizing facility that allows all current documents to be updated to the ship alerting the master and providing acknowledgement.



Non Conformities Monitoring:

Manages and monitors non-conformities, observations and other company defined forms from form registation and cause analysis through to corrective action and verification cycles. Based on company defined workflow templates, the process of investigation, corrective action and verification is automated, pushing the relevant actions to through the Vector Task Manager or integrated through Microsoft Outlook of the appropriate users.

Incidents and Accidents:


Auditing:
A specialized module that allows monitoring of different types of ISM auditing (internal and external), for a vessel or department, for vetting, for class surveys etc. Based on workflow templates and audit type information is distributed to the agenda of the users per departments. Each audit has a default period with time window and alarm date, which initiates display in the user's agenda.

Drills:

Allows the definition and monitoring of drill per vessel and department. Reminders are generated for future drills. On each drill, subject and all Seamen and Personnel participating are recorded and each drill is recorded in the records of each individual.

Minutes of Safety Meetings:

The system handles regularly held meetings keeping track of issues and comments on open non-conformities and the minutes of these meetings.

Safety Management:

The system supports monitoring and follow up of cases triggered by incidents, accidents, recording critical data non-conformities and injuries. Such cases can be initiated in the office or onboard. SIR (Service Improvement request/non conformity) initiated from this mechanism trigger multiple forms registration (non conformities, near misses, observations, etc). The system provides for complete causes analysis as well as automated reporting of key safety indicators, such as time since last incident, time lost due to incidents, per vessel, captain or for the entire company. 

Checklists:

The system allows full handling of electronic checklist forms that are created per fleet, vessel or event together with the history of all entries.  Company specific checklists can be created using standard form types or custom forms. Users are reminded should any checklist be delayed.

Metrics:

This is an optional system that allows the custom development of control mechanism to evaluate the company specific Key Performance Indicators. The results of these are presented through the company Intranet in web pages delivered to specific persons of the management team.